Dean’s Office Coordinator

Key Responsibilities

• Coordinate day-to-day administrative and organizational activities of the Dean’s Office;
• Support the coordination of academic processes and maintain relevant documentation;
• Prepare and process official letters, orders, memoranda, reports, information letters, and other administrative documents;
• Register, track, and manage incoming and outgoing correspondence;
• Monitor the execution of assigned tasks and ensure compliance with established deadlines;
• Prepare minutes of meetings, staff meetings, committees, and other official events;
• Maintain and organize documentation related to students, faculty members, and academic activities;
• Prepare regular reports, analytical information, and other documents requested by the Dean and University management;
• Maintain an organized document flow and ensure proper filing and archiving of documents;
• Support the Dean in coordinating communication with faculty members, students, and relevant University departments;
• Ensure compliance with the University's internal policies, document management procedures, and administrative requirements;
• Perform other administrative and organizational duties assigned by the Dean or University management.

Requirements

• Bachelor’s degree or higher;
• Previous experience in administration, document management, education, or a related field;
• Strong written and verbal communication skills;
• Excellent command of Uzbek; proficiency in English and Russian is an advantage;
• Strong document preparation and organizational skills;
• Good knowledge of Microsoft Office, particularly Word and Excel;
• Ability to work with electronic document management systems;
• Strong attention to detail and accuracy;
• High level of responsibility and discipline;
• Ability to prioritize tasks, meet deadlines, and work effectively under pressure;
• Strong interpersonal and teamwork skills.

We Offer

• A stable position within a growing university environment;
• Professional development and career growth opportunities;
• A collaborative and professional working environment;
• Opportunities to gain experience in academic administration and higher education management;
• The opportunity to contribute to improving the efficiency of academic and administrative processes.