Communication Specialist (Tender Participation - Intern)

Responsibilities:

• Vendor Communication: Act as the primary point of contact with vendors, request quotations, clarify product specifications, and follow up on responses using Email, WeChat, WhatsApp, and phone.
• Relationship Management: Build and maintain professional relationships with vendors to ensure timely and effective communication.
• Tender Support: Assist in gathering required vendor documents (e.g., brochures, catalogs, quotations, and authorization letters) and ensure they meet tender requirements.
• Coordination: Work closely with the internal team to relay vendor responses, resolve queries, and ensure smooth information flow.
• Documentation Management: Update and maintain accurate records of vendor communication in the database and provide regular updates on the status of vendor responses.
• Process Adherence: Follow company guidelines for communication standards, document management, and timelines.
• Adaptability: Learn and use communication tools and processes specific to the company to enhance efficiency.

Requirements:

• Communication Skills: Exceptional written and verbal communication skills in English (B2 level minimum). Ability to communicate professionally with vendors and team members.
• Follow-Up Skills: Proactive in following up with vendors and ensuring deadlines are met.
• Organization: Strong organizational skills to track vendor responses and update records systematically.
• Software Proficiency: Basic knowledge of Google Sheets, Excel, and email tools. Familiarity with Email, WeChat, or WhatsApp is a plus.
• Attention to Detail: Ensure accuracy in communication, vendor documents, and database entries.
• Flexibility and Willingness to Learn: Eager to learn new tools, techniques, and processes to improve communication efficiency.
• Professionalism: Maintain a professional tone in all communications and adhere to company communication standards.

Conditions:

• Position Type: Full-time, 3-month paid internship with potential for permanent placement based on performance.
• Work Environment: Collaborative and professional environment with mentorship and opportunities for skill development.
• Working Hours: Mon-Fri, 9:00 AM to 6:00 PM.
• Benefits: Mentorship, career development opportunities, corporate events.